Community Connections

Position: Program Secretary
Location:Owen Sound, Ontario
Job Description:

Requires a
Permanent Part-Time Position (30 hours per week) – Owen Sound
(with the expectation of becoming Permanent Full Time)
Community Connections is a program of HopeGreyBruce Mental Health and Addictions Services, and is funded by the Ministry of Health and Long Term Care to provide housing and support for adults recovering from serious mental illness. We operate 3 residential settings and provide a range of community support and rehabilitation services throughout Grey Bruce.
We are inviting applications for the position of Program Secretary. The successful candidate will serve as the confidential secretary to the Program Director and will provide a full range of secretarial and administrative support services, including typing and distribution of documents and correspondence, attendance and minute taking at staff meetings and liaison with the program’s external stakeholders, including landlords, referral sources and secretaries at other sites where program staff are based. Other duties include: office and telephone reception; managing petty cash; maintaining filing systems and inventories of office supplies, furniture and equipment; collection, recording and depositing rent payments and other bookkeeping duties as required by the Program Director. This is a permanent, part time position with the expectation of becoming permanent full time. Work hours generally conform to standard office hours however the position may entail some evening work and occasional overtime during peak periods.  We require an individual who can accommodate a flexible work schedule and who has the ability to travel to other work sites on an as needed basis for coverage during illness, vacations, etc. The position is available now.


·         Minimum Grade 12, plus two year’s formal business training
·         Minimum 5 year’s recent secretarial experience in progressively responsible positions, including at least one year in an administrative support role
·         Ability to work collaboratively
·         At least one year of book-keeping experience
·         Demonstrated proficiency in the use of IBM-compatible personal computers for various office applications (word-processing, email and data entry)
·         Advanced knowledge and proficiency in Microsoft Word, Excel, Outlook and Windows 2000
·         Typing speed and accuracy (minimum 60 wpm) are essential
·         Strong organizational, interpersonal and communication skills
·         Confidentiality, maturity and good judgment
·         Maturity, a good sense of humour and the ability to work well under pressure in a busy office setting
·         Sensitivity to the needs and rights of people with mental illness and/or addiction issues
·         Preference will be given to candidates with experience in a mental health or social services setting
·         A valid driver's license is required for this position (proof of this is required upon hire)
·         An up to date Criminal Records Check, including a Vulnerable Sector Screening, is required
HopeGreyBruce is committed to providing a welcoming and inclusive workplace. We welcome employment applications from people with disabilities and provide accommodation upon request during the recruitment and selection process.
Interested applicants are invited to submit a detailed résumé, including their salary expectations, to:
      Janet Hilts, Human Resources Manager
      1101 2nd Avenue East
      Owen Sound ON   N4K 2J1

Download PDF Job Description:
Program Secretary

Contact:Janet Hilts, Human Resources Manager
Resumes before:March 23, 2018
Send Resume:

Interested applicants are invited to submit a detailed résumé, including their salary expectations, to:
      Janet Hilts, Human Resources Manager
      1101 2nd Avenue East
      Owen Sound ON   N4K 2J1

In crisis?

If you are in crisis, please call 911 or go to your nearest emergency room.  You may also call the Mental Health Crisis Line at 1-877-470-5200.

Special Announcements
Three organizations that provide adult mental health and addiction services have been working together since 2015 to create a new, single community agency to enhance services for clients and families in Grey Bruce.
At HopeGreyBruce, our goal is to provide our clients with the best possible mental health and addiction services we can with the resources we have. We rely on our clients to tell us whether or not we are meeting that goal…whether we are providing the services they need…whether we are helping them. Your opinion counts – please let us know what you think we are doing well…and also tell us where we need to make improvements.
HopeGreyBruce News
Who should attend this series? This series of four presentations will be of interest to anyone who would like to learn more about mental illness. It will be of interest to people with a mental illness , family members, friends, neighbours, nurses, social workers, physicians, clergy, students, teachers, and other health and social service workers.
If you are a family member or friend of someone with a mental illness, these meetings may be of interest to you. Would you like to hear about the experience of other who have been there? Would you like to experience support from others who really understand? Are you wondering how other families cope with mental illness? Do you want information and resources to help you understand your role as a family member?
Would you like the opportunity to share experiences and activities with other consumer/survivors? Do you seek understanding in a safe and supportive environment? Are you interested in learning how othere individuals are coping with mental illness? Do you want more information and resources to help you better understand how to live with a mental illness?
Voice of Clients!
Hope is the only thing that keeps me going. I always go to bed at night thinking tomorrow is going to be a better day…not just another day. I wouldn’t have survived without the hope that I receive from the staff at the Markdale office.